一.外貿函電寫作文法技巧
1.主客分明、意思清晰
2.表達明確，決不模稜兩可
3.結構對稱,易於理解.
4.單複數不亂,不然會好刺眼,看不舒服.
5.動詞主謂要呼應.
6.時態和語氣不要轉變太多
7.標點要準確.
8.拼字正確. 有電腦拼字檢查功能後,也需要認真檢查.
9.大小寫.非必要不要整個字都是大寫:,例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣. 要強調的話,用底線,斜字,粗體就可以了。
二、外貿函電寫作文體技巧
1.可讀性.物件是大學程度的話,用高中的英文就行.多用短句(15-20字為佳), 技術性的字,就更加要簡單易明.
2.注意段落的開頭.一般來說,重要或強調的事情都放在信件或段落的開頭,而句子就放在最尾. 例如: use he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape. forwarded his congratulations on cassette tape because he was u
nable to attend the meeting personally. 兩者強調的事情就有分別了.
3.輕重有分. 等同重要的用and來連線,較輕放在次要的句子裡.
4.意思轉接詞要留神. 例如: but (相反), therefore (結論), also (增添), for example (闡明). furthermore和moreover
5.句子開頭不要含糊不清的主詞. 例子: These decisions have been a big disappointment to the committee members. They have delayed further action. They是指什麼呀????開頭少用this, that, it, they, 或 which.
6.修飾詞的位置要小心,例如: He could only reimburse the cost after July 15. 應為 He could reimburse the cost only after July 15.
7.用語要肯定準確.切忌含糊. 例如:The figures show a significant increase.” Significant十分不明確, 改為: The figures show an increase of 19%.
8.立場觀點一致. 少用被動語. 例如: Partial data should be submitted by April. 改為: You should submit partial data by April.就很好了.
三、外貿函電寫作格調技巧
1.式樣和句子長度不要太單調. 千篇一律的'subject-verb-object太單調乏味，有時短句與長句可以相互搭配.
2.弱軟的詞(e.g. was, were, is, are...)可以加強一點. 例如: Prunton products are highly effective in ... 改為: Prunton products excel in ...就有力很多了.
3.親切,口語化是比較受歡迎! 用賓詞和主動的詞,讓人覺得受冷落. 例如: 1. This information will be sincerely appreciated.” 2. We sincerely appreciate your information. 明顯地,我們會喜歡第2句.
四、外貿函電寫信提示技巧
1.人家的名字、頭銜或學位千萬不要錯.以下是一樣的:
Howard E. Wyatt, .
Dr. Howard E. Hyatt
2.多過一個男人,用Messrs, ：/'mɛsɚz/就是Misters的意思,不過不要跟名字,跟姓
例如:
Messrs. Smith, Wyatt, and Fury
女人呢? 用Mesdames, Mmes., or Mses. 同樣不要跟名字. 例子:
Mses. Farb, Lionel, and Gray
男女一齊呢? 弄清楚稱呼就行.例如:
Dr. and Mrs. Harold Wright
Mr. Harold Wright and Dr. Margaret Wright
Mr. and Mrs. Harvey Adams-Quinn
3.有人有自己頭銜就要跟緊,例如有人有榮譽學位就不喜歡用一般的頭銜，有時大頭不知道對方頭銜,乾脆用Ms.算了.
Ms. Sarah Gray
4.地址要低，日期至少兩行.寫名時,職銜短可以一行過,長就兩行.例如:
Ken Green, President
Ken Green
Vice President of International Operations
但下面的寫法就顯得不妥：
Ken Green
Vice President of UnicomChina
正確應為:
Ken Green
Vice President, UnicomChina
5.老外的名字有時有Jr. 或 Sr.,之前的逗點是隨你喜歡的,以下都是正確,不要笑人:
Michael J. Smith, Jr.
Michael J. Smith Sr.
6.外國國名儘量用大寫.是為尊重,也方便郵.
7.地址上的數字直接用阿拉伯數字,除了One,例子:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street
五、外貿函電寫作結尾致意——弄清大家的關係才選擇用詞
例子:
1. Very formal非常正規的(例如給政府官員的)
Respectfully yours,
Yours respectfully,
2. formal正規的(例如客戶公司之間啦)
Very truly yours,
Yours very truly,
Yours truly,
3. Less formal不太正規的(例如客戶)
Sincerely yours,
Yours sincerely,
Sincerely,
Cordially yours,
Yours cordially,
Cordially,
4. Informal非正規的(例如普通朋友,同事之類)
Regards,
Warm regards,
With kindest regards,
With my best regards,
My best,
Give my best to Mary,
Fondly,
Thanks,
See you next week!
we, I, and you的選用
