The following phrases are used to conduct a meeting. These phrases are useful if you are called on to conduct a meeting.
１、Opening 宣佈會議開始
Good morning/afternoon, everyone.
If we are all here, let’s get started / start the meeting / start.
２、Welcoming and Introducing 歡迎和介紹出席人員
Please join me in welcoming (name of participant)
We’re pleased to welcome (name of participant)
I’d like to extend a warm welcome to (name of participant)
It’s a pleasure to welcome (name of participant)
I’d like to introduce (name of participant)
３、Stating the Principal Objectives 闡明會議主要議題
We’re here today to ...
I’d like to make sure that we ...
Our main aim today is to ...
I’ve called this meeting in order to ...
４、Giving Apologies for Someone Who is Absent 對缺席者表示遺憾
I’m afraid.., (name of participant) can’t be with us today. She is in...
Unfortunately, (name of participant) ... will not be with us to day because he ...
I have received apologies for absence from (name of participant), who is in (place).
５、Reading the Minutes (notes) of the Last Meeting 宣讀上次會議記要
To begin with I’d like to quickly go through the minutes of our last meeting.
First, let’s go over the report from the last meeting, which was held on (date)
Here are the minutes from our last meeting, which was on (date)
６、Dealing with Recent Developments 詢問近期動態
Jack, can you tell us how the XYZ project is progressing?
Jack, how is the XYZ project coming along?
John, have you completed the report on the new accounting package?
Has everyone received a copy of the Tate Foundation report on current marketing trends?
７、Moving Forward 轉向下一個議題
So, if there is nothing else we need to discuss, let’s move on to today’s agenda.
Shall we get down to business?
Is there Any Other Business?
If there are no further developments, I’d like to move on to today’s topic.
８、Introducing the Agenda 介紹議程
Have you all received a copy of the agenda?
There are X items on the agenda. First, ... second, ... third, ... lastly, ...
Shall we take the points in this order?
If you don’t mind, I’d like to go in order today.
skip item 1 and move on to item 3
I suggest we take item 2 last.
９、Allocating Roles (secretary, participants) 分配祕書和出席者的會議角色
(name of participant) has agreed to take the minutes.
(name of participant), would you mind taking the minutes?
(name of participant) has kindly agreed to give us a report on ...
(name of participant) will lead point 1, (name of participant) point 2, and (name of participant) point 3.
(name of participant), would you mind taking notes today?
１０、Agreeing on the Ground Rules for the Meeting (contributions, timing, decision-making, etc.) 就會議程式（發言，時間，決策）達成一致
We will first hear a short report on each point first, followed by a discussion of ...
I suggest we go round the table first.
Let’s make sure we finish by ...
I’d suggest we ...
There will be five minutes for each item.
We’ll have to keep each item to 15 minutes. Otherwise we’ll never get through.
